Site Administrator (Offshore, Nationals Only)

Qualifications & Experience: Education: Higher education Work Experience: Minimum 2-3 years’ experience in offshore vessel administration. Knowledge of Languages: English (fluent), Azerbaijani (fluent) Other Skills/Certificates Required: Be fluent in standard software for PC such as MS Office; Strong command of written and spoken English Responsibilities: Assures efficient co-ordination of personnel tracking system and administration ofpersonnel matters on board. Maintains required administration of all personnel on board in line with Companyprocedures. Prepares and co-ordinates crew changes as instructed by the Master / Superintendentfor marine and technical crew. Monitors and organizes the arrival and departure of all personnel and arrange transportof all departing personnel to final destination. Prepares helicopter manifests. Ensures all new arrivals are in possession of a valid medical certificates and valid safetytraining certificates as per Company training matrix – informs Master of any deficiencies. Maintains personnel data and retains copies of medical certificate and safety trainingcertificates. Allocates cabins for all personnel and maintain records for Muster Lists. Retains passports and seaman’s books of all personnel. Registers embarkation and disembarkation of Seamen and technicians as per companyguidelines. Updates Muster-list, Crew List/ POB-PASO List. Prepares monthly time sheets of vessel personnel and issues to Company. Prepares payroll sheets for marine and technical crew linking the dedicated Job Numberfor cost allocation under the supervision and signature by Master/Superintendent. Prepares statements of meals consumed, in conjunction with the Camp Boss – obtainssignature from Master. Ensures official documents for customs and immigration are updated and obtainsignature from Master. Logs/arranges/ distributes incoming and outgoing mail as per standing instructionsissued by Master. Supervises accommodation / cabin cleaning and servicing. Receives and processes time sheets of all Subcontractors. Ensuring that the appropriate documents (Hard and Soft Copies) relating to the VesselCA&A system are maintained and made available for inspection to the system verifierand other interested parties; Assisting vessel personnel to document and maintain their individual competencePortfolio’s and Logbooks; Liaising with partner companies and other stakeholders to ensure that all crewmandatory HSE courses are kept current and the personal records of the crew areupdated accordingly; Maintaining and keeping in good order the training certificates of the vessel; Maintaining the HSE Training record and matrix for courses conducted onshore Assuring candidate portfolios and Record of competence logbooks are kept up to dateand stored in a secure place; Liaising with the Vessel HSE Engineer/CSO to identify training gaps and potential datesfor re-assessments; Ensuring all certificates issued to vessel personnel under the Competency Assessmentand Assurance scheme are kept in such a way that authenticity or confirmation of issueof a certificate can be verified at a later stage if necessary. Fully adhere, at all times and irrespective of the work place, to Company Health, Safety,Environmental and Quality (HSEQ) policies, procedures and requirements; Perform other related duties as assigned by the Superior.