Doha Secretary

Job Purpose

• Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.

Job Context & Major Challenge(s)

• Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.
• Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders.

Key Job Accountabilities

• Act as first point of contact for both internal and external visitors wishing to contact the line manager.
• Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate.
• Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
• Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings.
• Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department.
• Prepare memos/communication, including workflows and any other documentation as directed by Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.

Qualifications

• Secretarial Diploma.

Knowledge and/or Experience

• 4 years’ of experience with a recognised organisation.
• Good command of written and spoken English.
• Advanced keyboard and Computer Skills.
• Ability to prepare good standard reports in the English Language.