Procurement Coordinator

Airswift are a Global Manpower Provider specialising in the Energy, Infrastructure & IT sectors. Present in more than 70 countries around the world, our reach, and capabilities in the markets we service is unparalleled in the industry.

We are working with a national operator to source a Procurement Coordinator. This is a long-term contract role working on a residential basis with a potential relocation. Please see details below.

Title: Procurement Coordinator

Start Date: ASAP (typically within 1 month notice)

Location: Qatar Onshore (potential relocation)

Working Schedule: 5 days per week / 8-10 hours per day or as per project requirements.

--Experience Required--

Key Job Accountabilities

• Oversee Contractor’s Procurement team - procurement, expediting, inspection and logistics during the execution of the project to provide assurance of quality and timely delivery.

• Oversee all Project Procurement activities - monitor and report progress, prepare Procurement Status Report to Project Management Team.

• Assist contractors in issuing RFQs and conducting technical evaluations of bids.

• Support contractor negotiation efforts with suppliers and subcontractors to select the most suitable Vendors.

• Expediting Contractor for Long Lead and Critical Items in line with project requirement.

• Collaborate with subcontractor related to integration of ICS/DCS, ESD and F&G systems

• Managing procurement activities & delivery of various Instrument packages & equipment including bulk material.

• Work with Company’s Engineering and QAQC department on Vendor evaluation and selection criteria and participate in Vendor’s audits if necessary.

• Assist contractors in managing Vendor prequalification processes.

• In coordination with client PML team for registration of new VENDOR in line with client procedures

• Evaluate Vendor performance during execution of the project and set up resolution for procurement related issues in a timely manner.

• Ensure that Contractor support the development and implementation of project HSE and QA/QC processes / procedures in close coordination with Project Management Team and QHSE Department to achieve safe and successful execution of the Project and with materials and services that meet Project requirements.

• Participate in risk assessment and identify risk areas and mitigation measures.

• Problem solving and crisis management.

• Coordinates and supports other departments – QAQC, Engineering, Construction and Commissioning where necessary

• Implement the elements of client’s management system applicable to your function.

• Undertake familiarization with Project and discipline specific inspection documentation to ensure understanding of contract requirements.

• Ensure all procurement documentation meets project and client operation requirements.

• Coordinates and participate in inspections, and FATs in line with approved Inspection Test Plan (ITP).

• Oversee that SPIRs and two-year spare parts requirements are fulfilled and delivered to client’s warehouse prior to commissioning of the new facilities.

• Familiar with international Codes, Standards and Regularities (e.g. INCOTERMS, Shell DEPs, etc)

• Familiar with custom clearance regulation in Qatar (e.g. CRA declaration, Dangerous goods declaration etc,)

• Coordinate with the contractor’s logistics team to expedite the delivery of materials to fabrication yards, warehouses, and offshore project sites.

Qualifications

• BSc. Engineering or higher

• In-depth knowledge of offshore EPIC projects and supply chain management.

• Familiarity with procurement standards within the oil and gas sector.

• Proficiency in procurement software and Microsoft Office applications.

Knowledge and Key Skills

• With experience in oil and gas industry in multi-discipline engineering with strong Instrument background, procurement and construction environment. Preferably having formal training in supply chain, logistics and membership with recognized chartered or other professional institution.

• 12 years’ experience for degree holder in similar position in Oil & Gas sector.

• Experience in GCC is desirable.

• Previous experience collaborates and provide guidance to EPIC Contractor is required.

• Previous working experience with Chinese companies as well as proficiency in the Chinese language knowledge is a plus.

• A good team player and shall have a good presentation, communication, and written skills. Interpersonal ability to work in multi-disciplinary team. Aptitude for taking initiative.

• The candidate shall have strong technical background in managing procurement activities of Offshore Instrumentation Packages, Instrument Equipment, spare parts and Instrument bulks.

• Experience in sourcing & managing material in line with project specific requirement related to Hazardous area classification.

• Experience in handling Subcontractor related to integration of ICS/DCS, F&G systems

• The candidate shall have strong background on quality requirement related to offshore Structural material and interfacing with third party certification authority (TPCA)

• In-depth understanding of EPIC Engineering, Procurement, Expediting, Inspection and Logistics, Construction, Commissioning etc.

• In-depth schedule development and manufacture processes.

• Ability to resolve complex problems that have implications beyond Procurement.

• Duties are normally complex and vary and require ability to work well with contractor’s personnel as part of Company team and colleagues at all levels in multidisciplinary, multicultural environment.

If you would like to be considered for the position, please apply direct to this advertisement with your CV with contact details.