Administration Assistant

You will liaise with internal and external stakeholders, coordinate meetings and events, assist with complex travel arrangements and support day-to-day office requirements.

• Jointly manage a shared mailbox and respond to stakeholder enquiries
• Support internal and external communications
• Coordinate meetings and events, including large group meetings, peer reviews, town halls, team building, sundowners, VIP events and community engagements
• Procure office materials, ergonomic equipment, PPE, merchandise and catering
• Coordinate onboarding, offboarding and internal moves
• Provide digital support across the Microsoft Suite
• Support location-based requirements, including digital signboards and desk allocations
• Coordinate documents for approval and signature including meeting notes and briefing materials
• Assist team members with site travel
• Assist with domestic and international travel, including complex itineraries
• Support recognition and award programs
• Assist with ad hoc reporting and document management
• Coordinate visitor access to facilities
• Allocate accommodation for site-based personnel
• Support IVMS driver key requirements