Lead Document Controller

Lead Document Control Services (F/H)

Location: Paris, France Contract Type: Freelance / Contract Assignment Duration: 12 months Start Date: ASAP Work Mode: On-site Project: Mozambique LNG Phase 2 / Prosperidade Industry: Oil & Gas / LNG

Keywords

Document Control • EDMS • Engineering Document Management • LNG • Oil & Gas • Project Documentation • Workflow Management • Transmittals • Correspondence Management • Contractor Documentation • Quality Control • Records Management • Technical Documentation • Project Controls • Engineering • Archiving • Reporting • Project Management • Mozambique LNG

The Project

As part of the major Mozambique LNG Phase 2 / Prosperidade development, we are seeking an experienced Lead Document Control Specialist to oversee and coordinate all document management activities across the project.

This strategic LNG development combines subsea, offshore, and liquefaction facilities, supporting the expansion of Mozambique's natural gas production and processing capabilities. The successful candidate will join a multicultural and multidisciplinary team, acting as the focal point for all Document Control activities between the project team, contractors, and key stakeholders.

The Role

As Lead Document Controller, you will be responsible for establishing, implementing, and overseeing the project's document management processes and systems. You will ensure the quality, traceability, compliance, and efficient circulation of project documentation throughout the project lifecycle.

Key Responsibilities

Document Management & EDMS Administration

• Define, implement, and maintain project document control procedures, processes, and tools.
• Administer and ensure the effective operation of the EDMS (Electronic Document Management System).
• Manage document submission, review, approval, distribution, and archiving workflows.
• Ensure compliance with project document control standards and requirements.

Contractor Documentation Coordination

• Oversee contractor document management activities.
• Verify compliance of contractor deliverables with numbering, formatting, metadata, and project requirements.
• Coordinate with Document Controllers across different contractor packages.
• Ensure efficient document exchange and communication between all project stakeholders.

Reporting & Performance Monitoring

• Develop and maintain Document Control KPIs and reporting dashboards.
• Monitor contractor document production progress.
• Identify delays, bottlenecks, and areas requiring corrective actions.
• Liaise closely with Project Controls, Planning, Engineering, and Project Management teams.

Quality Assurance & Final Documentation

• Conduct document quality reviews and audits.
• Drive continuous improvement of document management practices.
• Coordinate final project documentation and archiving activities.
• Ensure project records are complete, accurate, and maintained according to project requirements.

Tools & Systems

• Electronic Document Management Systems (EDMS)
• Document Workflow Management Tools
• Transmittal & Correspondence Tracking Systems
• Project Reporting & KPI Tools
• Microsoft Office Suite
• EPC and Engineering Project Environments

Candidate Profile

Education

• Bachelor's or Master's Degree in Engineering, Information Management, Project Management, or a related discipline.
• Additional training or certification in Document Control or Information Management is an advantage.

Experience

• Atleast 10 years of proven experience in Document Control on large industrial or EPC projects.
• Strong experience within LNG, Oil & Gas, Energy, or Process Industry sectors.
• Previous experience in a Lead Document Control position.
• Experience working on international and multicultural projects is highly desirable.

Technical Skills

• Strong expertise in project document management processes and best practices.
• Proven experience administering and managing EDMS platforms.
• Solid understanding of document review and approval workflows.
• Experience managing contractor documentation and deliverables.
• Ability to develop, optimize, and enforce document control procedures.
• Good knowledge of EPC project execution environments.

Soft Skills

• Strong leadership and coordination abilities.
• Excellent organizational and planning skills.
• Attention to detail and analytical mindset.
• Effective communication across multicultural teams.
• Proactive approach and results-oriented attitude.
• Ability to thrive in complex and fast-paced project environments.

Why Join This Opportunity?

• Contribute to one of the world's most significant LNG developments.
• Work within a truly international and multicultural environment.
• Take on a strategic role with high visibility across the project.
• Long-term assignment with potential extension opportunities.
• Opportunity to make a tangible impact on a world-class energy project.

Next Step

You will be supported throughout the recruitment process and provided with detailed information regarding the project, technical environment, and project teams.

Even if your profile does not meet every requirement listed above, we encourage you to apply if you believe your experience and expertise align with the objectives of this opportunity.