DG BOSS: Administrative Specialist (FN)

role ensures smooth day-to-day operations, accurate documentation, effective communication, and adherence to organizational policies and safety standards. The position plays a key part in record management, reporting, and coordination between department staff and leadership. Roles and Responsibilities Prepare and submit accurate reports (daily, weekly, bi-weekly, monthly, semi-annual, and annual) in compliance with departmental requirements. Maintain a central record-keeping system, including 201 files, training folders, operational logs, property/supply records, and inventory documents. Review, file, and distribute official correspondence and operational documents as required. Perform general office duties such as correspondence, filing, answering phone calls, and responding to emails. Draft requisitions for office materials, supplies, and equipment; track usage, monitor stock levels, and conduct regular inventory checks. Assist in budget tracking for material requisitions (MRs) as part of cost-control measures. Consolidate and review employee timesheets, maintain personnel records, and process leave requests and Personnel Action Notices for HR submission. Coordinate the distribution and follow-up of department messages, requests, and internal communications. Maintain an accurate, up-to-date inventory control system, ensuring timely monthly and quarterly counts. Monitor daily operations data input for accuracy and compliance with procedures. Provide technical assistance on stock control activities when required. Support the Fire Chief, Deputy Fire Chief, and department staff with day-to-day operational needs. Ensure compliance with organizational policies, standard operating procedures, and safety regulations. Perform other duties as assigned to meet organizational and operational objectives. Basic Qualifications Strong written and verbal communication skills in professional business English. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with standard office equipment. Excellent organizational, multitasking, and time management skills with the ability to meet deadlines in fast- paced environments. Strong interpersonal and teamwork skills with problem-solving abilities. High attention to detail, accuracy, and confidentiality when handling records and sensitive information. Ability to work independently under minimal supervision, following standard procedures. Must pass overseas medical screening and maintain good health. Must hold a valid driver’s license (manual/automatic). Preferred Qualifications JOB SPECIFICATIONS: SPECIAL CERTIFICATIONS OR TRAINING N/A EDUCATION: At least a high school graduate is required. Associate or bachelor’s degree in business administration or a related field preferred. EXPERIENCE: Minimum of two (2) years of experience in administrative, business, or industrial office environments performing a full range of office support duties. KBR — Delivering Solutions, Changing the World. KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives. In everything we do, we are guided by our ONE KBR Values: We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals. Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver. Fraud Alert Fraud has infiltrated the job