PROJECT MANAGER

PROJECT MANAGER Position Purpose The Project Manager is responsible for the end-to-end planning, management, execution, and successful delivery of the Company's Headquarters Relocation Project. The role ensures that all project phases are delivered within approved timelines, budget, quality, safety, and operational requirements while maintaining full compliance with contractual, financial, regulatory, and corporate governance standards. The position requires leadership across all project stages including design, construction, fit-out, relocation, handover, and project close-out, while managing interfaces between internal stakeholders, external consultants, contractors, government authorities, and landlord representatives. Key Accountabilities The Project Manager shall: Be responsible for the end-to-end planning and execution of the Company's Headquarters Relocation Project, ensuring delivery within agreed timelines, budget, and quality standards. Lead and manage complex interfaces, drive decision-making, and ensure performance across all project phases (design, construction, fit-out, relocation, close-out, and handover). Oversee governance, stakeholder alignment, and executive reporting while managing project controls including schedules, risks, dependencies, and corrective actions. Ensure compliance with contractual, financial, quality, safety, government, and operational standards, including administration of the lease contract and proactive management of variations, risks, and Extension of Time (EOT) requests. Manage procurement, commercial activities, and project budgets, including cost control and forecasting. Develop, maintain, and control comprehensive project management documentation throughout the entire project lifecycle. Issue the end-of-project report for management and ensure all lessons learned are properly captured and documented. Key Activities & Responsibilities Project Planning & Execution Lead and oversee all phases of the Headquarters Relocation Project, ensuring delivery against approved milestones, deliverables, timelines, and operational constraints. Develop and manage detailed project schedules, including: Tender durations System requirements Procurement lead times Dependencies Critical paths Schedule contingencies and buffers Develop and maintain comprehensive project management documentation aligned with company requirements and professional project management standards. Project Documentation Includes, but is Not Limited To: Project Governance Documents Project Charter Project Management Plan Scope of Work Documents Master Communication Plan RACI Matrices Decision Logs Action Trackers Planning & Control Documents Master Schedule Detailed Project Timelines Budget Management Plans Cost Control Reports Risk Registers Mitigation Plans Issue Registers Change Logs Reporting & Performance Documents Project Dashboards KPI Tracking Reports Performance Reports Project Status Reports Executive Summaries Management Presentations Steering Committee Reports Commercial & Procurement Documents Contracts Documentation Procurement Documentation Tender Evaluation Records Close-Out Documentation Project Handover Documentation Project Close-Out Reports Lessons Learned Register Additional responsibilities include: Ensuring accuracy, version control, and full lifecycle integration of all project documentation. Tracking and controlling schedules, action plans, and forecasts. Proactively identifying project challenges and implementing corrective actions. Coordinating closely with the landlord regarding: Design development Construction activities Authority approvals Handover requirements Contractual obligations Ensuring project quality, safety, compliance, and performance requirements are achieved. Working with entities and departmental focal points to capture operational requirements and future growth considerations. Reviewing and validating technical specifications, designs, and associated documentation. Conducting regular site inspections to monitor progress and verify compliance with specifications, certifications, warranties, and quality standards. Managing project close-out activities, ensuring complete documentation, operational readiness, and successful handover. Maintaining alignment between project execution and business continuity requirements. Project Controls, Governance & Documentation Implement and maintain project governance frameworks in accordance with company standards and approval processes. Lead and coordinate governance forums, including: Steering Committee Meetings Operational Meetings HSEQ Meetings Finance Meetings Contracts & Procurement Meetings Project Progress Meetings Maintain accurate records of: Meetings Decisions Correspondence Project documentation Implement and manage a centralized digital project documentation system ensuring: Accuracy Accessibility Version control Compliance with company requirements Capture and integrate lessons learned to support continuous improvement