Compliance and Admin Manager

Job Family Group: Business Support Group Job Description: It's more than just oil. It's liquid engineering. Castrol provides all the oils, fluids and lubricants the world needs, for every driver, every rider and every industry. Castrol is here to serve every driver, every motorcyclist and every industry on earth. We do this through Liquid Engineering. That means crafting high performance oils, lubricants, fluids and greases for every application you can imagine. We also know that you need every part of your world to run efficiently, so we lubricate every part of the car or motorcycle you own, the escalators at your local shopping mall, the elevator at your office, and even the production line that made your refrigerator. We are here for you in the world's mines and quarries, its cruise ships and airliners, its wind farms and wheat fields. Whatever you need, we help make it happen. About the role Compliance & Admin Manager is responsible for ensuring that all plant operations are conducted in full compliance with applicable legal, regulatory, corporate, and ethical requirements while providing effective administrative and operational support to the business. The role leads the management of outsourced services and administrative operations, including security, catering, transportation, facility management, cleaning, and other general services, ensuring compliance with company standards, contractual requirements, and cost-effectiveness objectives. It is also responsible for procurement and supply processes related to facility operations, employee services, and workplace resources. The role also has a responsibility to provide communication with government authorities, regulatory bodies, local community organizations, ensuring all licenses, permits, statutory obligations, and reporting requirements are maintained and fulfilled in a timely manner. What you will deliver Coastal Facility Operating Permit, Dangerous Good Compliance Certificate, International Ship and Port Facility Security Code Compliance Certificate, Non-Sanitary Establishment (GSM in Turkish) Licence, Capacity Report, Industrial Registry Certificate, Annual Industrial Operations Report. Ensures timely, accurate, and compliant submission of statutory reports, declarations, and official communications. Coordinate preparations for inspections, audits, and reviews conducted by regulatory authorities and external agencies. Act as the liaison between the plant and government institutions, regulatory bodies, local authorities, industry organizations, and neighbouring businesses. Support government reporting requirements related to employees. Serve as Contract Manager for facility-related outsourced services, including security, catering, transportation, cleaning, and infrastructure maintenance. Supports the development of technical specifications, tender documentation, and supplier selection processes in collaboration with Procurement Department. Monitor contractor performance against contractual, safety, quality, and service-level requirements. Conduct periodic reviews, audits, and performance evaluations of service providers and ensure closure of identified actions. Optimize costs while maintaining service quality and compliance standards. Lead delivery of all administrative services required for uninterrupted plant operations. Manage company vehicle administration, maintenance program, usage records, and compliance with company policies. Oversee employee transportation services, route optimization activities, and transportation risk management processes. Coordinate workplace services including employee uniforms, office supplies, consumables, and operational support materials. Ensure visitors, customers, auditors, and guests receive effective logistical and administrative support. Maintain workplace infrastructure, cleanliness, and housekeeping standards in line with company expectations and 5S principles. Manage purchasing activities for plant administration and general services requirements. Conduct supplier evaluations and support onboarding of suppliers into company procurement and payment systems. Raise purchase requisitions, coordinate goods receipt processes, and ensure proper documentation of procurement activities. Monitor consumption levels and availability of administrative supplies, consumables, and employee-related resources. Support budget management through effective cost control and spending visibility. Lead incoming and outgoing official correspondence and ensure proper tracking, filing, retention, and archiving. Oversee document retention and destruction processes in accordance with legal and company requirements. Develop, maintain, and periodically review procedures, work instructions, forms, and supporting documentation within the Quality Management System. Ensure documentation within the area of responsibility remains current, compliant, and audit ready. Fulfil Area Authority responsibilities and ensure compliance with Control-of