Admin Coordinator - Well Bore Cleanout Services

Overview The Admin Coordinator supports the WBC (Well Bore Cleanout) Product Line by providing administrative, operational, and coordination support to product line leadership and cross-functional teams. This role is responsible for managing schedules, coordinating meetings and communications, preparing reports and presentations, maintaining records, supporting business processes, and ensuring efficient day-to-day operations. The position requires a highly organized and proactive individual capable of managing multiple priorities while maintaining confidentiality and supporting operational excellence in a fast-paced oil and gas environment. Responsibilities • Provide administrative and coordination support to the WBC (Well Bore Cleanout) Product Line leadership team. • Manage calendars, meetings, travel arrangements, correspondence, and business schedules. • Prepare and maintain reports, presentations, meeting materials, records, and documentation. • Coordinate communication and activities across operations, engineering, manufacturing, supply chain, sales, and field teams. • Support budgeting, expense tracking, purchase requisitions, invoice processing, and other administrative workflows. • Track key action items, project deliverables, and operational priorities to ensure timely execution. • Organize internal meetings, workshops, and product line events. • Ensure compliance with company policies, HSE standards, quality requirements, and business processes. • Identify opportunities to improve administrative efficiency and support continuous improvement initiatives. Skills • Strong organizational, planning, and time-management abilities. • Excellent verbal and written communication skills. • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, and Teams). • Ability to manage multiple priorities in a fast-paced environment. • Strong attention to detail and problem-solving capabilities. • Ability to maintain confidentiality and exercise sound judgment. • Effective interpersonal skills with the ability to work across all organizational levels. • Experience preparing reports, presentations, and business documentation. • Familiarity with ERP systems and administrative business processes is an advantage. Qualifications High School Diploma or equivalent with a minimum of 7 years of administrative experience supporting projects in the oil and gas industry; or an Associate Degree, Diploma, or equivalent qualification in Business Administration or a related field. Minimum 5+ years of experience in an administrative, coordinator, or operational support role. Experience supporting management teams and coordinating cross-functional activities. Proficiency in Microsoft Office applications and business reporting tools. Fluent English communication skills (written and verbal) are required. Excellent Skills using Excel Microsoft Application #LI-MD1