Material Buyer And Expeditor

Our client a Global Energy Operator in Perth is currently seeking a Material Buyer and Expeditor to join them for a 12-month contract. Duties and Responsibilities include, but are not limited to: Provide procurement support to Shut Down in relation to purchasing of parts and equipment through SAP in a timely manner as assigned with supervision and support from line manager(s) Responsible for managing and overseeing all aspects relevant to the preparation, issue, maintenance, expediting and closeout of RFQ’s and Purchase Orders Interaction with suppliers and internal Subject Matter Experts (Material Management, Maintenance Operations and etc) to coordinate resolution of material related queries and clarifications arisen during procurement processes. Contribute to continuous improvements within Procure-to-Pay function with support from line manager(s) Provide expediting support to Shut Down Teams in relation to procurement of inventory and other materials through SAP in a proactive and timely manner with supervision and support from line manager Contribute to continuous improvement in supplier’s SIFOT (Supply in Full On Time) performance and Supply Chain’s TRLT (Total Replenish Lead Time) by leading all aspects relevant to the procurement and expediting of Purchase Orders Responsible for weighing up and maximizing the cost efficiency of BPO (Business Process Outsourcing) by providing procurement and expediting advice to the outsourced Buyer Support Team as Contracts and Procurement primary point of contact to ensure that day to day business priorities is executed with quality in a timely manner, including attendance to improvement committee meetings, other regular and ad-hoc meetings as required. Interaction with Operations, Logistics, and freight forwarder to ensure the appropriate transportation and receiving outcomes. Source local and international suppliers for materials and inventory items Ensure Australian Industry Participation objectives are being considered and implemented in all procurement activities Prepare Request For Quotations (RFQ’s) and evaluate responses Negotiate with suppliers on all matters relating to terms and conditions, improved pricing of quotes received and delivery options that may be more economic and timelier Coordinate on contractual, commercial, taxation, insurance, HSES and legal issues with relevant internal stakeholders Resolve technical queries with Operations Maintenance group Raise Purchase Orders (POs) and resolve queries as required Expedite the delivery of purchased items and ensure their compliance with the required specifications and delivery date Ensure commercial and contractual correspondence with suppliers is efficiently handled Facilitate resolution of invoice queries with Account Payable and suppliers. Ensure that full audit trail is maintained for all procurement transactions. Provide procurement advice to the colleagues within the team as well as the relevant non-Contracts & Procurement personnel Resolve all issues independently and proactively with minimal support Identify issues and provide solutions in line with the Contracts & Procurement procedures Maintain positive supplier relationships Ensure confidentiality of contract documents is maintained Perform any related duties and responsibilities as and when required by Business Support manager, Contracts Lead, Contracts engineers and/or Procurement Specialists Optimisation of the Procure to Pay processes by assessing the current processes and recommending improvement opportunities in a constructive way Keep line managers informed of any potential significant issues relating to purchasing activities Expediting of urgent & critical expediting requests on demand Expediting of Long Lead Items in MSR for Offshore and Onshore Point of Contact for offshore Buyer Support team (India) to identify resolution for outstanding procurement queries Facilitate and implement any process changes in expediting function including expediting of order acknowledgments, overdue items etc. to drive & improve process efficiency and SIFOT (Supply In Full On Time) Attend regular expediting meetings with Operations for Shutdown and other Operation related procurement & expediting demands Expedite supplier’s quality documentation for non-valve scopes & to liaison with Quality team Run MSR (Material Status Report) and open PO expediting reports from SAP for expediting of Long Lead and critical items Liaise with suppliers and Quality team etc. to obtain factory production schedules and milestones for Long Lead Items and compile into register for access by multiple teams/departments Liaise with Buyer - Long Lead to obtain all required factory production schedules for Long Lead valves Regularly liaise with Operations (including Shutdown Coordinators) regarding any changes to schedules/delivery dates, incoterms, commercial implications, transport and logistics issues. Provide detailed updates in SAP Expediting Notes for all of the aforement