Facilities Administrator

Job Family Group: Retail Group Job Description: As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's Downstream business area is setting up a business and technology center (BTC) in Pune, India. This will support the delivery of enhanced customer experience and drive innovation by building global capabilities at scale, demonstrating technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of downstream, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC! Apply now! We are currently looking for Facilities Administrator based at Pune with details mentioned below. Shift timing: 5.30 PM - 2.30 AM IST Let me tell you about the role! The Facilities Administrator provides administrative and operational support for facility management activities, ensuring buildings, equipment, and workplace environments are maintained efficiently and safely. This role coordinates maintenance requests, manages vendor relationships, processes of invoices, maintains facility records, and supports day-to-day facility operations. What you will deliver • Coordinate and track facility maintenance and repair requests. • Serve as the primary point of contact for facility-related inquiries. • Schedule and manage preventative maintenance programs. • Maintain facility records, contracts, permits, and compliance documentation. • Coordinate with vendors and contractors. • Process purchase orders, work orders, invoices, and payment requests. • Monitor vendor performance and service agreements. • Assist with budgeting, expense tracking, and reporting. • Support office moves, furniture installations, and space planning. • Generate facility performance and maintenance reports. What will make you successful Required Qualifications • Associate degree in Business Administration, Facilities Management, Finance, Construction Management, or a related field; equivalent combination of education and experience will be considered. • Minimum of 2 years of experience in facilities administration, operations support, financial administration, or a related role. • Experience utilizing SAP, CMMS, or other enterprise systems for financial, facilities, or operational management. • Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. • Strong organizational, analytical, and problem-solving skills with a high level of attention to detail. • Excellent written and verbal communication skills, with the ability to effectively interact with internal stakeholders and external vendors. Preferred Qualifications • Experience supporting multi-site facilities or property operations. • Working knowledge of facilities management practices, preventive maintenance programs, and vendor management processes. • Familiarity with budget planning, forecasting, financial reporting, and expense tracking. • Experience with data management, reporting, and process improvement initiatives. • Knowledge of asset management systems and facility-related documentation standards. Core Competencies • SAP & Service Channel Administration • Budget Forecasting & Financial Reporting • Purchase Order Management • Vendor Management & Onboarding • Facilities Operations Support • Asset Management & Reporting You will work with In this role, you will work in a dynamic and collaborative environment, supporting Facilities functions. You will be part of a fast-moving, globally connected team that works across several regions. work with a team this is skilled, supportive, and focused on learning and improving together. The work is purpose driven, with a strong commitment to safety, sustainability, and operational excellence. Culture bp believes in creating a culture that allows you to live our purpose, play to win while caring for others - and there is a huge focus on diversity equity and inclusion. We are a very open and respectful organization, where there is a lot of respect given to listening to all perspectives and hence people are encouraged to speak up, contribute at all levels irrespective of level or department. The marketing team is a bunch of young and passionate individuals from varied backgrounds, and we thrive on being able to learn from each other as well as a lot of external orientation from the best in the industry. we deeply value partnerships especially with our sales colleagues and strongly believe in the power of unleashing one team to be able to break barriers, challenge status quo and create new achievements. Why join our team? We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. We will ensure that individuals with disabi