Executive Support Administrator

Job Summary The Executive Support Coordinator, CEO Office, provides critical administrative support to the CEO’s Executive Assistant while gaining exposure to executive level operations and senior leadership engagement. The role is designed for a high performing administrative professional with strong potential for growth within executive support roles. Position Overview Key Responsibilities Support calendar coordination, scheduling, and logistics for the CEO’s office Serve as point of contact for internal and external stakeholders, including out-of-town ELT members, when visiting corporate headquarters Assist with travel coordination, expenses, event ticket administration and routine internal administrative workflows Prepare and organize meeting materials, agendas, briefing documents and follow-up items for CEO office meetings Ensure accuracy and professionalism in all CEO and ELT related communications Monitor incoming requests and help prioritize time sensitive action items requiring the Executive Assistant’s attention Develop strong working relationships with executive and administrative teams Serve as backup administrative support during peak periods and vacation coverage Maintain a high level of discretion and professionalism when handling confidential or sensitive business matters. Perform additional duties and special projects as assigned Success Profile: Takes Accountability- Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right Drives Performance- Delivers results through realistic planning to accomplish goals Communicates Effectively- Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results Makes Decisions- Builds effective solutions based on available information and makes timely decisions that are safe and ethical Basic Requirements: Legally authorized to work in the United States 3 or more years of experience in administrative or executive support roles Intermediate level of proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint and advancing technologies Proven scheduling, planning and travel logistics experience Experience coordinating executive meetings, events, and visitor logistics Ability to manage multiple priorities in a fast-paced, high visibility environment Ability to handle sensitive information with absolute discretion Preferred Requirements Associate or bachelor’s degree 5 or more years of administrative support experience Experience supporting senior leaders, executive assistants, or executive teams Strong written communication, proofreading, and presentation support skills Ability to build effective working relationships across all levels of the organization Demonstrated ability to work independently with limited direction Strong attention to detail and follow‑through Clear communicator with strong professionalism and interpersonal skills Critical thinker with a demonstrated history of solving problems, analyzing challenges and making sound decisions Apply By: Sep 3, 2026 Sponsorship: ConocoPhillips’ sponsorship for employment authorization in the U.S. is NOT available for this position. Benefits Overview ConocoPhillips offers a competitive and comprehensive benefits package designed to support your well-being and career growth: Taking Care of Your Health & Wellness: Medical, dental, vision, mental health support, and wellness programs. Supporting and Building Financial Security: Competitive base pay, annual performance bonuses, and retirement savings plans. Promoting Work-Life Balance: Paid time off, paid parental leave, and family support resources. Offering Career Development: Access to training, mentoring, and internal career mobility tool