Junior AR Analyst

Entity: Finance Job Family Group: Finance Group Job Description: At bp, we’re reimagining energy for people and our planet. We have an ambitious ambition be a net zero company by 2050 or sooner, and help the world get to net zero. Crafting a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (FBT) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the FBT centre will drive ground breaking digital solutions and agile ways of working. Job purpose: The Account Receivable Junior Analyst is accountable for timely and accurate recording of cash receipts, direct debit run and match invoices into the AR ledgers. The main responsibility is to post cash to outstanding invoices and undertake the reconciliation of a variety of currency account reconciliations, added to several specific accounting tasks from simple to medium transactions. Acting as support to the collections team, to ensure customer accounts are monitored are tightly controlled and compliant to BP Policy. This includes regular contact with internal / external stakeholders in order to reach yearly goals / targets. Prepare documents for period close while ensuring adherence to policies and procedures in the drive for exceptional customer service, operational excellence and compliance Build up and maintain professional relationship with Business Partners. Key Accountabilities Understand the business and drive execution/Operations: Perform the day-to-day processing of cheques, Direct Debit run, EFT/wire transfers, AR transactions to ensure that cash receipts are recorded in the AR ledger on an effective, up-to-date and accurate manner. Review and process refund transactions, deductions and other differences in adherence with the policy. Review of auto posted transactions Issue debit notes and credit notes in adherence with the policy. Timely allocation of incoming payments, unapplied cash, and research on payment discrepancies Deal with a wide variety of ad-hoc queries and monitoring of customers’ acounts consistent with BP’s credit standards. Responsible for researching and resolving problems within designated guidelines and researching through multiple database resources, and coordinating with collection teams /and or directly with customers as necessary. Maintaining the action to track and resolve outstanding A/R, Collections activities / issues which needs immediate attention in coordination with different stakeholders. Review the weekly and monthly bank reconciliation to ensure no unidentified deposit and keeping tracks and reconciles daily/monthly AR balance Stakeholder management: Maintain and develop working relationship with Cross functions internal or external GBS This position’s primary interfaces are: Internal BP GBS Credit, Collections, A/R & Accounts Payable Team BP Local Country or Regional Finance Team BP Group Treasury System Support and knowledge: Understand related ERP systems and support ERP enhancements and developments Project Management involvement & support Participate in Continuous Improvement Initiatives and projects, Support Power BI by implementing guidelines; initiate and raise „quick wins” where these are relevant. Look for opportunities in current processes by means of automation and transformation. Operational/Strategic/Audit Compliance : Maintain compliance with BP, legal and regulatory requirements applying to the department’s activity like the Cash and Banking Guide/ Policy, QMS/EMS Policy etc Maintain the established Process Controls (Framework) are followed up, raise any gap identified and follow with the relevant PCO and teams responsible to perform them. Maintain compliance to all statutory and audit requirements by ensuring that all Primary controls are in place. Maintain Process documentations (SOPs or DTPs) up-to-date, meet required quality standards and is accurate. Mandatory Health and Safety Requirements: Staying in sync with all BPs Health, Safety, Security and Environment (HSSE) policies and procedures including, wearing of personal protective equipment (PPE); accident, injury incident and near miss reporting; and the correct use of equipment Following all HSSE directions of your line manager or HSSE Manager Participating in HSSE training and discussions, workplace inspections and audits, and assist in the resolution of health and safety issues as required Contributing to successful implementation of HSSE programmes and initiatives Aligning with BP’s Code of Conduct, taking a professional and disciplined approach to working with suppliers, to ensure transparency, consistency and fairness. Our procurement and supply chain management principles are always applied within that framework and in the context of r