Senior Engineer Contracts

Job Purpose Ensure the provision of centralized contract development activities to meet Company’s all contracting requirements in a cost-effective, timely and efficient manner. Handle complex and high value contracts as assigned including development of complete and accurate contracts for all Company works and services requirements. Recommend qualification / evaluation criteria and negotiation strategies. Coordinate with and advise Users on various contractual and commercial matters. Evaluate claims/requests for contract variations and maintains follow-up until closeout of contract file. Job Specific Accountabilities (Part 1) Tender Planning, Contracts Strategy Development & Implementation •    Develop contracting activities plan for each tender in line with Company’s requirement. •    Review contracting strategies, tendering procedures, method of reimbursement and prepares initial shortlist of bidders. •    Ensure that accurate tender documents are compiled and completed from technical, contractual, commercial, financial and legal point of view as well as all relevant criteria are approved and included in the invitation to tender. •    Consult with Finance and Legal personnel, at appropriate level, on issues pertaining to the development of standard form of contracts as well as on the approval of deviations from standard terms and conditions for assigned Tenders / Agreements. •    Prepare the necessary forms for opening of the priced and un-priced bids as per Company procedures. Participates at bid opening as per Delegation of Authority. Ensure utmost fairness and strict confidentiality of the bidding process, as per Company procedures. Bid Negotiations: •    Ensure timely and accurate preparation of the necessary paper work and participate in negotiation meetings with bidders as required. Tender Evaluation, Award & Project closeout: •    Review and conduct techno-commercial evaluation of bids and short list recommended Contractor with justification and basis for management approval. •    Ensure accurate preparation of the Letter of Award to the approved Contractor as per Delegation of Authority and plan and ensure timely execution of the Agreement. •    Support and advise User on contract interpretation / procedures/ management and closeout advisory services while administering contracts. Variation order/Claim Management: •    Review and evaluate claims in light of contractual obligations and clauses; prepare recommendations to settle such claims. Job Specific Accountabilities (Part 2) Job Specific Accountabilities (Part 3) •    Prepare Letter of Award (LOA) as per standard correspondence template registers Contract in SAP to obtain Contract Number, upon receipt of Award approval, forward LOAs for ADNOC delegated signature and then arranges for Contractor’s collection and confirmation of receipt. •    Upon return of 1No. fully signed Letter of Award (LOA) from Contractor, review and check that LOA is correctly executed, review and endorse standard correspondence memorandum distributing LOA to End User and Finance; CDM to review and issue memorandum. •    Prepare Contract Document (in co-ordination with End User as necessary) through consolidating Tender Bulletins, Bidder’s Technical Bid submittal and Bidder’s replies to Tender Clarifications into the original RFT document, using Contracts Division Checklist guidelines, for review and checking by CDM. •    Review / endorse standard correspondence forwarding Final Contract Document to End User Unit Manager for review / concurrence. •    Upon receipt of End User Unit Manager’s concurrence (or comments) to the Contract Document, review comments and update Contract if comments are technically correct and / or contractually acceptable. Arrange for 2No. original Contracts to be printed, then page checks and initials each page of both Contracts. Reviews / endorses standard correspondence letter issuing Contracts to Contractor for signature; CDM to review and issue letter if award has previously been confirmed by a Letter of Award, otherwise letter issuing Contracts will need to be signed by ADNOC’s delegated signatory. •    Upon Contractor’s return of 2No. signed original Contract Documents, review documents against Contracts Division checklist to ensure Contracts have been correctly executed by Contractor. Arranges for internal circulation for ADNOC signature as per Delegation of Authority and thereafter: a)    Review / endorse standard letter issuing 1No. fully signed Contract to Contractor; CDM to review and issue letter. Obtain contractor confirmation of receipt of Contract. b)    Review / endorse standard regret letter informing unsuccessful Bidders of the close of the Bid process. •    Prepare and follow Contracts Division Checklist of items to be raised / addressed with End User’s Contracts Administrator prior to the Kick-off meeting with the appointed Contractor, together with those items to be raised / addressed to the appointed Contractor by the Contrac