Intern -Supplier Quality Analyst & Digital Transformation

DOCUMENT NUMBER:  D001217226 TITLE: SCH.SUPCHN.PROF.I POSITION TITLE: Supplier Audit and Pay Specialist POSITION CATEGORY: Geozone Operations REPORTS TO (JOB TITLE): Global Audit and Pay Manager DUAL REPORT Job Purpose The Supplier Audit and Pay Specialist is a member of Weatherford Global Supply Chain team and responsible to support the the  Audit and Pay functions within Supply Chain P2P process; provides on going assistance to the day-to-day activities related to the timely  pre and post auditing of transactions and accurate recording of supplier invoices in accordance to contracts and service agreements . The Supplier Audit and Pay Specialist will report to the Supplier Audit and Pay Manager. Roles & Responsibilities SAFETY, SECURITY & COMPLIANCE · Maintains the highest standards of corporate governance, ensuring that all activities are carried out ethically and in compliance with Company’s Security, Compliance & HSE policies, Management System, relevant laws, regulations, standards, and industry practices and complies with the Company’s Rules to Live By · Places Quality, Health & Safety, Security and protection of the Environment as core values while never intentionally placing employees, our processes, customers or the communities in which we live and work at risk · Seeks continual improvement in Health, Safety, Security & protection of the Environment, taking into account responsible care, process vulnerabilities, public, customer and employee inputs, knowledge and technology and best business practices to exceed customer expectations · Supervisors & Managers should demonstrate effective safety leadership for the health and safety arrangements of all subordinates and for any persons visiting them while on the Company premises QUALITY · Responsible for being familiar with the Company's Quality policies and takes an active role in the compliance and improvement of Weatherford’s Management System · Maintains service quality as immediate priorities when working across all areas of the business and continually seeks areas for improvement OPERATIONS · Support the invoice processing by providing coding or any additional information needed by suppliers · Validate the correctness of the financial coding per standards and related policies in force · Supports the prompt attention and resolution to assigned incoming requests from suppliers and internal customers, in compliance with Weatherford policies, best practices and defined SLA’s · Updates necessary information to resolve transactions held in the exception queue, ensuring timely recording of invoices in the ERP system in accordance to KPI’s; validate accuracy of the charges by comparing to contracts or agreements in force; resolves or escalate discrepancies working closely with the Supplier Audit and Pay Lead · Supports the execution of the post audit on transactions; communicates findings to the Supplier Audit and Pay Lead and contributes to the recovery of funds paid in error (rates, duplicates, overpayments, or any other related devation to agreements or policies) · Provide information required by external or internal customers on supplier expenses COMMUNICATION · Maintains effective communications with all key stakeholders both internal and where appropriate external · Supervisors & Managers should clearly communicate expectations, roles and responsibilities to their reports · Engage with internal client representatives to address client concerns ad complaints when linked with poor delivery performance either in terms of schedule or quality of customer service, condition of equipment · Update on day-to-day shipping operations with internal stakeholders and external clients/suppliers FINANCIAL · Good understanding of financial key performance indicators · All employees have an accountability to the organisation to be financially responsible whether they are in charge of a function budget or simply their own expenses · Costs incurred should be within approved budget, processed within agreed time frames & following the relevant financial policy and procedure PEOPLE & DEVELOPMENT · Undertakes necessary training to enhance process excellence and the ability to improve overall performance · Responsible for completing all company designated training and competency programs assigned to the position · Participates in the performance management program and quarterly conversations · Employees have a responsibility for developing their own careers within the Company including completing all necessary function, compliance & business standards training to enhance their knowledge, skills and experience · Employees should engage on a regular basis with their line manager to discuss their personal performance, objectives and opportunities to enhance their skills and experience to support their career potential · Supervisors are expected to actively engaging their employees to support talent management through Weatherford’s performance management process, including but