VMO Lead

Entity: Technology Job Family Group: Business Support Group Job Description: Role Synopsis The VMO is a centralized contractor acquisition and management team, enabling incremental savings and streamlined vendor strategy. It offers end-to-end 3rd party lifecycle support, introducing transparency and consistency for all non-employee labour spend. This VMO Analyst role is an important enabler to the ambition of expanding the VMO offering across all businesses and functions in the organisation. Key responsibilities: Collaborating with the VMO Lead, the role will lead a team of up to 10 (internal and 3rd party) and will involve a blend of operational duties and project-based tasks. Responsibilities include assisting in the day-to-day operational management of current processes (see Key Accountabilities), supporting cost efficiency initiatives and ensuring high-quality service delivery. The VMO Lead will handle entity specific demand (P&O, Technology, Finance etc) and scope, being responsible for the lifecycle management of at least 10,000 non-employee labour. The role will also be a key enabler in supporting the reduction of 3d party costs (up to $100 million) with in the overall VMO ambition of supporting up to $500 million as part of bp’s 2026 cost-out ambition. The VMO Lead will handle new demand and emerging scope from the respective entity necessitating program management. Supported by the VMO Manager this will involve consolidating existing demands, leading partnerships for the new scope, and allocating resources accordingly before implementing full lifecycle management. Given the multiple concurrent initiatives seeking to demonstrate the VMO, it is important to ensure close program management and delivery within timelines and budget. Key Skills: Domain – Procurement and Sourcing Technology – SAP (Ariba, SRM, ERP MM, SAP S/4 HANA, Fieldglass), Integration with other non-SAP P2P systems. Methodologies – PMP and/or Agile Participant management – partnering and influencing across a diverse collaborator group Key accountabilities The VMO Lead will oversee demand management, vendor relationships, and end-to-end third- party lifecycle support for a defined vendor pool and business unit. The typical lifecycle accountabilities would entail third-party worker triage and demand management, on/off-boarding, end-to-end lifecycle tracking, fulfilment channels, and reporting and analytics. The VMO's responsibility for end-to-end CW/SOW management requires close coordination and collaboration with vendors, procurement/sourcing teams, hiring managers, and workstream leads to facilitate demand closure and subsequent lifecycle management. Triage Requirement gathering and strategic fulfilment. Basic screening and selection support. Spend and headcount visibility. On/Off Boarding NTID creation / deactivation. Asset allocation / return. End-to-End lifecycle tracking. Administrative support. Monthly reconciliations. Fulfillment Channels Coordination with Vendors, Sourcing & Procurement. Monthly accruals and spend reconciliation. Analytics and reporting: Analytics across vendors, regions, skillset. Demand Status Tracking with predictive fulfillment. Additionally, the role will require ownership of cost efficiency initiatives on behalf of the corresponding entity. This means partnering with stakeholders to support the identification and implementation of opportunities for cost savings through vendor negotiations and optimizing third-party costs (e.g., rate cards, vendor margins, worker locations, vendor rationalization, etc.). This will also mean a requirement for cross-functional coordination across Procurement, Finance, Technology, Legal, and other teams to support agreed actions on vendor management strategies The role will require close engagement with a diverse stakeholder group to align vendor strategies, cost targets, and priorities. Establish appropriate governance and providing regular updates, analytics, and performance reporting to senior managers (typically VP and above). The VMO Lead will manage a small team (typically up to 10) that is aligned to a specific business of function entity, supporting the respective entity scope such as demand management, cost reduction, vendor relationships, and end-to-end third-party lifecycle support. The VMO Lead will also support efforts to educate internal teams on vendor management best practices, policies, and procedures, fostering a culture of effective vendor relationship management across the organization. Essential education: Bachelor’s degree or equivalent in Business Administration, Management, Finance, Economics, or related field Essential experience and job requirements: Overall 7+ years of experence with Minimum of 5years of experience in business/digital transformation, business analysis, or operations support, with a focus on Source to Pay processes. Proven experience in supporting transformational change across multi-disciplined, global teams. Exposure to or experien