Administrative Assistant

Administrative Assistant II 1 Year-W2 Contract Potential Temp-to-Hire based on business need and candidate fit Up to $23/HR Florham Park, NJ Hybrid Monday & Friday: Remote Tuesday–Thursday: Onsite We are seeking an organized, proactive, and personable Administrative Assistant II to provide administrative support to department managers and their teams. This position is ideal for someone with approximately 2–3 years of administrative experience who is comfortable independently managing calendars, coordinating meetings and travel, processing expenses, and supporting day-to-day departmental operations. The ideal candidate will be an engaging, outgoing, and collaborative professional who can build strong working relationships, manage changing priorities, and take initiative with general direction. Key Responsibilities Provide general administrative support to department managers and their teams, including backup support to higher-level management as needed. Manage complex calendars, schedule meetings, and proactively identify and resolve scheduling conflicts. Coordinate meeting logistics and provide meeting support as needed. Arrange domestic and international business travel, including transportation and accommodations. Prepare and process travel and business expense reports accurately and in a timely manner. Support new employee onboarding and related administrative activities. Prepare, edit, format, and maintain business documents using Microsoft Office applications and established templates. Maintain departmental databases, records, and files in accordance with corporate and government requirements. Utilize Microsoft Office Suite, Outlook, SharePoint, corporate travel systems, and other business-specific software to complete assigned work. Follow applicable corporate and divisional policies and procedures, including purchasing and requisition processes, security and privacy requirements, and corporate branding guidelines. Partner effectively with colleagues and cross-functional teams to support departmental priorities. Adapt quickly to changing priorities and independently follow through on assigned tasks with moderate to minimal supervision. Required Qualifications High school diploma or equivalent required; some college coursework preferred. 2–3 years of administrative, clerical, or related professional experience preferred. Demonstrated experience with calendar management and meeting scheduling. Experience coordinating travel arrangements and processing expense reports. Experience providing meeting and departmental administrative support. Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook. Working knowledge of SharePoint and ability to learn additional business-specific software. Strong organizational and time-management skills with excellent attention to detail. Ability to manage multiple priorities and work effectively with general instruction and supervision. Strong interpersonal and communication skills. Self-starter with a collaborative, team-oriented approach. Ability to learn new systems and processes quickly and adjust priorities when business needs change. Must be able to work onsite Tuesday through Thursday each week. Ideal Candidate Profile The strongest candidate will have recent administrative experience supporting one or more managers in a professional corporate environment. They should be comfortable owning calendars, coordinating travel and expenses, supporting meetings, and interacting with employees across different levels of an organization. Beyond technical administrative skills, the team is looking for someone who is engaging, outgoing, dependable, proactive, and comfortable building relationships across the organization. Interview Process: 1st Round: Microsoft Teams 2nd Round: Onsite People are our business worldwide Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.