Qa Supplier Quality Qa Coordinator

Position Overview The Supplier Quality / QA Coordinator will support the Project Quality Manager in managing procurement quality, supplier quality surveillance, vendor documentation, MRB closeout, audits, NCRs, and quality assurance activities for an oil & gas company in AK . The role is primarily Anchorage based, with periodic travel to the North Slope as required to support site Quality, construction, commissioning, turnover, and documentation closeout. The position is intended to strengthen the Project’s procurement QA control process by ensuring Quality is involved early in the procurement cycle, before Purchase Orders are issued, and by ensuring supplier quality requirements are properly carried through fabrication, inspection, documentation, receipt, installation, and turnover. The role will interface closely with Quality, Procurement, Supply Chain, Engineering, Construction, Commissioning, Operations, Vendors, EPC/Engineering Contractors, Inspection Agencies, Document Control, and PIMS/CMS teams. Key Responsibilities 1. Procurement QA Control Review Purchase Requisitions, Material Requisitions, technical requisitions, and procurement packages to determine Quality requirements before PO issuance. Provide Quality input to Purchase Orders to ensure applicable inspection, testing, certification, documentation, and surveillance requirements are included. Support implementation of procurement QA gates, including: PR/MR Quality screening. Supplier Quality Surveillance requirement review. PO Quality requirement confirmation. Vendor documentation review. Inspection release verification. MRB/documentation closeout. Coordinate with Procurement and Supply Chain to ensure Quality review is completed early and consistently. Review procurement packages issued by Company teams and engineering/EPC contractors where applicable. Support bid clarification and technical evaluation from a Quality perspective. Identify critical or high-risk purchases requiring increased surveillance, inspection, audit, or Engineering review. Escalate procurement packages where Quality requirements are missing, incomplete, or inconsistent. 2. Supplier Quality Surveillance / SQS Prepare, coordinate, and track Supplier Quality Surveillance requirements. Ensure inspection hold points, witness points, review points, acceptance criteria, and documentation requirements are clearly defined. Coordinate third-party inspection agencies and vendor inspection activities. Track inspection schedules against procurement and fabrication milestones. Review inspection reports, surveillance findings, and supplier corrective actions. Monitor inspector performance and supplier quality reporting. Support FATs, testing activities, and release inspections where required. Ensure unresolved Quality issues are closed or formally dispositioned before shipment. 3. Vendor Documentation and MRB Closeout Review vendor quality documentation, including: Quality Plans. Inspection and Test Plans. Welding procedures and qualifications. NDE procedures and reports. Coating and testing records. Material certificates / MTRs. Certificates of Conformance. FAT reports. Inspection release notes. Manufacturing Record Books / Material Record Books. Verify material traceability and compliance with PO, specification, and code requirements. Maintain MRB status trackers and drive overdue documentation to closure. Coordinate with vendors, Procurement, Engineering, Document Control, and Site Quality to resolve documentation gaps. Ensure MRBs are complete and acceptable for construction, commissioning, turnover, and final project closeout. 4. PIMS / Completion Documentation Support Review Quality-related documentation in PIMS Completion Management System . Verify that supplier records, MRBs, ITRs, punch records, NCRs, concessions, inspection reports, and closeout documents are properly uploaded and linked. Attend PIMS/CMS meetings as required. Support reconciliation between vendor documentation, field records, construction records, and PIMS turnover packages. Identify missing or incomplete Quality records affecting mechanical completion, commissioning, handover, or Operations acceptance. Support documentation closeout and readiness reviews. 5. NCR, Deficiency, and Concession Management Coordinate supplier and procurement-related NCRs. Review NCRs for proper description, disposition, root cause, corrective action, and closure evidence. Track NCRs and deficiencies through closure. Ensure concessions, deviations, and waivers are properly documented and approved. Identify recurring supplier or procurement quality issues. Support root cause analysis and corrective action follow-up. Escalate significant or overdue Quality issues to the Project Quality Manager. 6. AVL, Supplier Qualification, and Vendor Performance Support maintenance and improvement of the Approved Vendor List. Review supplier qualification documentation from a Quality perspective. Support supplier capability assessments and pre-awa