Senior Technical Documentation Administrator

Administer the incoming/outgoing correspondences process. Ensure the process; receiving, registering and distribution, is handled on a timely and orderly manner. Administer a filing system for all documentations with the ability for fast and easy retrieval to provide the same to Division staff as and when required. Assist the Division staff in preparing various documents and reports; do necessary update and ensure they are issued on time. Assemble various document packages, prepare copies (controlled/un-controlled) for distribution, and maintain record of the same. Verify and ensure their correctness before passing on to the required person. Monitoring the database and generating regular reports on the status of Key Issues. Organize meetings, assisting in the preparation of minutes of meetings, monthly status and ensure distribution to all involved parties. Liaise with other groups within the Company to maintain effective documentation management and archiving requirements. Understand and utilize Projects Management System (PMS) Policies and Procedures. Maintain proper filing of the records for various audit references. Participate as a team in the development, review, improvement and implementation of business processes and work flows. Other Specific duties related to LOTS project as assigned by the Division.