Digital Portfolio Analyst

Job Family Group: Sales Group Job Description: Job Summary: The Digital Portfolio Analyst at BP International Limited will be responsible for optimizing our digital product and service offerings, ensuring alignment with customer needs and market dynamics, and driving efficient portfolio performance. Job Responsibilities: Demand Intake and Prioritisation · Manage the end-to-end intake process for new digital demand requests. · Coordinate demand reviews with business and digital stakeholders. · Ensure requests contain sufficient business justification, scope, benefits, costs, and resource requirements. · Maintain and administer the portfolio demand pipeline. · Support prioritisation activities using agreed portfolio governance frameworks. · Track demand progression from idea through approval and delivery. Portfolio Management and Reporting · Maintain a consolidated view of all digital programmes, projects, and initiatives. · Produce regular portfolio reports, dashboards, and executive summaries. · Monitor portfolio health across schedule, budget, risks, issues, benefits, and resource utilisation. · Analyse portfolio performance trends and identify areas requiring management intervention. · Support portfolio reviews and investment decision-making forums. · Ensure portfolio data quality and reporting accuracy. Programme and Project Governance · Support governance processes across projects and programmes within the Castrol digital portfolio. · Coordinate stage gate reviews, steering committee meetings, and governance boards. · Monitor compliance with project delivery methodologies, standards, and controls. · Track governance actions, decisions, risks, issues, and dependencies. · Assist project managers in preparing governance materials and reporting packs. · Ensure projects maintain appropriate documentation and audit readiness. Risk, Issue and Dependency Management · Maintain consolidated portfolio risk, issue, and dependency logs. · Monitor and escalate critical risks requiring leadership attention. · Support mitigation planning and follow-up actions. · Provide reporting and insights on cross-programme dependencies and impacts. Financial and Resource Tracking · Support portfolio financial management activities, including forecasting and budget tracking. · Monitor project expenditure against approved budgets. · Track portfolio resource demand and capacity information. · Assist with business case tracking and benefits realisation reporting Continuous Improvement ·Identify opportunities to improve portfolio management processes, governance frameworks, and reporting capabilities. ·Support implementation of PMO best practices and governance standards. · Drive adoption of portfolio management tools and reporting automation where possible. Education Bachelor’s degree in business, Information Technology, Project Management, or a related discipline. PMO, PRINCE2, PMP, Agile, P3O, or equivalent certification desirable. Power BI or data analytics certification advantageous. Experience Experience supporting portfolio, programme, or PMO functions within a complex organisation. Strong understanding of project, programme, and portfolio management principles. Experience managing demand intake and portfolio governance processes. Ability to produce high-quality management reporting and executive dashboards. Strong analytical and problem-solving skills. Experience tracking risks, issues, dependencies, and portfolio performance metrics. Excellent stakeholder management and communication skills. Proficiency in portfolio management and reporting tools such as Power BI, Microsoft Project, Planview, Jira, Azure DevOps, or similar. Advanced Microsoft Excel and PowerPoint skills. Experience within digital transformation, IT, or technology portfolios. Knowledge of Agile, Waterfall, and hybrid delivery methodologies. Exposure to enterprise portfolio management practices. Experience working within complex global organisations. Skills and Competencies · Demand intake and assessment · Portfolio prioritisation and pipeline management · Resource and capacity planning · Portfolio lifecycle management · Business case review and benefits value and evaluation · Programme and project governance inc. stage-gate and investment approval processes · Risk, issue, dependency, and assumption management · Steering committee and governance board coordination · Project assurance and compliance monitoring · PMO framework administration · Portfolio dashboard creation and management · Executive reporting and presentation development · Data analysis and performance tracking · KPI and metric development · Trend analysis and insight generation · Financial and budget reporting · Power BI and data visualisation · Microsoft Excel (advanced), Microsoft PowerPoint · Portfolio management tools (Planview, ServiceNow PPM, Jira, Azure DevOps, MS Project) SharePoint and Microsoft 365 collaboration tools · Understanding of Agile, Waterfall, and hybrid delivery methodologies