Records & Compliance Advisor

Entity: People, Culture & Communications Job Family Group: HR Group Job Description: The P&C Records and Compliance Analyst plays a critical role in supporting the organization's People & Culture (P&C) compliance and records management functions. This position is responsible for conducting detailed analyses of personnel records and employee documentation, interpreting complex regulatory requirements, supporting legal and agency matters, and ensuring adherence to federal, state, and local employment laws, with a significant focus on California regulations. The ideal candidate possesses exceptional critical thinking and analytical abilities, strong attention to detail, and the ability to evaluate complex information, identify compliance risks, and develop well-reasoned recommendations. This role regularly collaborates with Legal, P&C, and business leaders while managing sensitive and confidential information with the highest level of professionalism and discretion. Duties and Responsibilities Drive compliance excellence across the United States, with a particular emphasis on California employment laws, regulations, and reporting requirements. Analyze, compile, and provide complete and accurate P&C documentation in response to requests from Legal, regulatory agencies, and internal partners. Review and evaluate personnel records and related documentation, preparing concise summaries, analyses, and reports in accordance with legal guidance. Partner with Legal and P&C teams to interpret records, assess compliance obligations, and determine adherence to applicable employment laws and regulatory requirements. Coordinate, maintain, and monitor compliance reporting processes to ensure accuracy, timeliness, and alignment with established deadlines. Research, monitor, and interpret changes to federal, state, and local employment laws and regulations, proactively identifying potential impacts to the organization. Conduct detailed analyses of information, documentation, and employment-related records; communicate observations, recommendations, and potential compliance risks to key partners. Prepare responses to state agency inquiries and claims, including wage and hour claims, by gathering, reviewing, and analyzing documentation and preparing comprehensive, fact-based responses. Perform audits of P&C records, processes, and documentation to evaluate compliance, identify gaps, and ensure adherence to legal, regulatory, and company requirements. Utilize critical thinking and sound judgment to assess complex situations, identify trends, and recommend practical solutions to compliance-related issues. Handle highly confidential employee and business information with discretion, integrity, and professionalism. Support the development, review, and maintenance of compliance-related training materials and resources. Respond to internal and external inquiries regarding P&C policies, records, compliance matters, and processes. Leverage HRIS and reporting tools to analyze workforce data, identify potential compliance concerns, and support informed decision-making. Build effective working relationships and communicate regularly with field management, P&C leaders, Legal, and other business partners through advanced written and verbal communication. Perform HRIS data entry, record maintenance, and system updates while ensuring data integrity and accuracy. Prepare professional correspondence, reports, presentations, spreadsheets, summaries, and other business documents. Participate in special projects and other compliance- or records-related initiatives as assigned. Qualifications Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field; or an equivalent combination of education and relevant professional experience. Minimum of 4 to 5 years of professional experience in Human Resources, compliance, legal support, records management, or a related field. Experience supporting employment law, regulatory compliance, investigations, audits, or legal matters preferred. Strong understanding of employment laws and regulations, with multi-state experience required and California employment law experience strongly preferred. Demonstrated ability to think critically, analyze complex information, assess risk, and develop well-supported conclusions and recommendations. Exceptional attention to detail with strong organizational, prioritization, and time management skills. Advanced analytical and problem-solving capabilities, including the ability to identify patterns, trends, inconsistencies, and potential compliance concerns. High level of proficiency in Microsoft Office applications, particularly Excel and Word, including the ability to analyze data and prepare professional reports and documentation. Experience using HRIS platforms and reporting tools to manage records and support compliance-related activities. Excellent written and verbal communication skills, including the ability to communicate complex info