Project Coordinator Oncology Outcomes Research

Responsibilities

• Study conduct support (secondary data studies ~80%; primary/hybrid ~20%)
• Partner with Study Leads to operationalize study plans and maintain milestones across systems and documentation.
• Steward data and study details in Veeva Clinical Vault (VCV), and Airtable, including milestones, country/study attributes, financial sponsors and delivery models.
• Support adherence to operational and compliance processes
• Contracting and vendor management
• Coordinate D-Code Requests, 3PRM, CDAs, RFPs, SOWs and amendments; manage Scientist.com engagements which includes onboarding new vendors, executing SOWs/Amendments; and track cycle times and approvals.
• Finance operations
• Request creation/amendment of POs; troubleshoot invoicing issues; set up and close cost centers; ensure COUPA data accuracy; reconcile spend to plan.
• Prepare and support in-house study quarterly finance reporting (USMA & GMA).
• Documentation and TMF management
• Upload and validate documentation in Teams and VCV; apply naming conventions and TMF artifact mapping; ensure "upload when due" adherence and audit readiness.
• For primary/hybrid studies, support site documentation (site lists, feasibility outputs, ICF versions, monitoring reports).
• Publication review and sign off coordination
• Coordinate author invitations, reviews, team feedback cycles and PSO-equivalent steps; track timelines and actions.