Onboarding Administrator

Onboarding Administrator Location: Huntsville, Alabama Rate: Negotiable/Market rates + per diem Duration: (1-2+ years anticipated)
Assignment Conditions: Will be provided / Start date expected by Dec Important: Relocation may be required to an engineering office for the first year (location to be confirmed) then to Huntsville, AL Overview The Onboarding Administrator provides dedicated support to coordinate the onboarding of contingent workers and contractors requiring access to client systems and project tools. This role serves as the primary liaison between client sponsors, project teams, and contractor personnel, ensuring timely completion of onboarding requirements and system access.
Some independence is expected regarding methods used to achieve results. Supports general business operations by providing administrative support activities. May require ability to perform numerical and statistical analysis.
Key Responsibilities

• Coordinate onboarding activities, documentation, training, and access requests.
• Track onboarding status and ensure compliance with project requirements.
• Serve as the primary point of contact for onboarding-related communications.
• Maintain onboarding records and provide status updates as needed.

Required Experience/Educational Requirements

• High school diploma or equivalent.
• 8+ years of administrative or onboarding coordination experience.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational, communication, and problem-solving skills.
• Detail-oriented with the ability to manage multiple priorities.

Preferred Qualifications

• Experience supporting pharmaceutical, biotechnology, or GMP-regulated facilities.
• Prior experience in an Owner’s Representative or PMC role for major capital projects in excess of $1B TIC.
• Experience supporting engineering, commissioning, qualification, and startup activities.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.