US|Administrative Assistant III

Duration: 1-year Schedule: 5/40 Location: Houston, TX

This opportunity is based in Houston and supports a corporate legal environment with a strong focus on executive support, document management, and digital workflow improvement. The role combines high-level calendar and travel coordination with SharePoint administration, Microsoft 365 expertise, and confidential legal support. This position offers the chance to contribute to a fast-paced global setting where organisation, discretion, and technical capability have a direct impact on daily operations.

Required Experience:

• Minimum of 5 years of experience providing direct support to executive-level management as a legal assistant, executive assistant, administrative support professional, or in a related role.
• Experience coordinating international travel and working across multiple time zones with international teams.
• Experience handling confidential and sensitive information with a high level of discretion.
• Experience drafting, formatting, and revising spreadsheets, documents, and presentations under strict deadlines.
• Experience supporting meetings, conferences, special functions, and business process coordination in a corporate environment.

Required Skills:

• Advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Bilingual proficiency in English and Spanish, with the ability to communicate effectively in both languages.
• Strong calendar management, meeting coordination, and executive time management skills across multiple time zones.
• Ability to work independently, anticipate needs, and take ownership of outcomes.
• Strong written and verbal communication skills, including drafting and editing communications on behalf of senior stakeholders.
• Excellent organisational skills, attention to detail, and the ability to manage changing priorities and tight deadlines.
• Strong problem-solving capability and sound judgement in situations requiring quick response or turnaround.
• Ability to learn new technologies and apply digital tools to improve workflows and business processes.

Preferred Qualifications:

• Experience supporting a senior executive in a corporate legal department or law firm.
• Experience coordinating the operating rhythm of a leadership team in a global organisation, including agendas, pre-reads, executive reporting, and action tracking.
• Experience maintaining or supporting SharePoint sites, pages, document libraries, lists, navigation, or collaboration workspaces.
• Experience with iManage, Workday, Power BI, DocuSign, Team Connect, CTREX, or comparable document management, human resources, and reporting systems.
• Experience supporting process improvement, user adoption activities, knowledge management practices, or technology-enabled business processes.
• Experience using approved AI-enabled tools, including Microsoft Copilot, to improve productivity.
• Relevant experience supporting legal, corporate, compliance, or professional services teams.

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

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