Hradmin Coordinator

We are looking for an experienced HR & Admin Coordinator to join our team in Muscat, Oman, supporting a major LNG project. The successful candidate will provide day-to-day HR and administrative support, with a particular focus on recruitment coordination, personnel mobilization, document control, HR reporting and compliance monitoring.
HR & Admin Coordinator Location: Muscat, Oman Industry: Oil & Gas / Energy The ideal candidate will have strong organizational and coordination skills, excellent attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and following established HR procedures.
Key Responsibilities Coordinate recruitment and Call for Tender (CFT) activities, including issuing and tracking requests, circulating CVs, arranging interviews, consolidating feedback, supporting contract preparation and coordinating candidate mobilization.
Maintain and regularly update HR trackers and records, including organization charts, recruitment status, contracts, job descriptions and mobilization/demobilization plans.
Collect, verify, coordinate signatures and securely maintain HR and project-related documents, including manpower requests, purchase orders, mobilization/demobilization requests, monthly activity reports and service interruption requests.
Maintain HR templates and forms and assist with HR statistics, dashboards, presentations and routine reports.
Coordinate employee onboarding arrangements, including IT access, identification badges and site access.
Collect assignment and mission-related documents and liaise with HR teams and relevant stakeholders regarding logistics and immigration administration.
Monitor personnel training requirements and completion status in coordination with relevant teams.
Collect, organize and maintain technical and commercial proposals from Temporary Assistance Services (TAS) agencies and support related purchase order administration.
Monitor the validity of personnel HSE requirements, including medical fitness certificates and mandatory training, and highlight missing or expiring documents.
Maintain confidentiality of employee and candidate information and escalate any issues or delays to the HR team.
Qualifications & Experience Bachelor's degree in Human Resources, Business Administration or a related discipline.
5–10 years of relevant experience in HR administration, recruitment coordination or personnel management.
Experience in the Oil & Gas, energy, engineering or project-based industry is an advantage.
Knowledge of Omani Labour Law, particularly working hours, overtime calculations, annual leave entitlements and other employment-related requirements, is an advantage.
Excellent written and spoken English.
Technical & Professional Skills Strong proficiency in Microsoft Excel, HR trackers, reporting and data management.
Good working knowledge of Microsoft Office applications.
Strong organizational, coordination and time-management skills.
High attention to detail and ability to manage competing deadlines.
Ability to work independently within established procedures.
Strong communication and stakeholder coordination skills.
High level of professionalism and confidentiality.
People are our business worldwide Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.