Crewing Manager – Training, Logistics & Crewing

Entity: Supply, Trading & Shipping Job Family Group: Shipping Group Job Description: This role exists to provide Training and Logistics management for bpMS sea staff and line management of the logistics team and tagged sea-staff. This includes recruitment, training and development, employee relations, co-chairmanship of the ‘Training Working Group’, and compliance with the relevant and applicable laws. In doing so, the incumbent will be expected to work closely with the crewing team, as well as build rapport and engage sea staff through ship visits and other sea-staff forums. The role is also accountable for ensuring that officers supplied by bp Maritime Services (Singapore) (bpMSS) are placed on board with all the correct mandatory STCW prerequisites including medical and training course requirements. In This Role You Will: Responsible for all team people management requirements. Manage the development and training requirements for the fleet and monitor their effectiveness through various feedback mechanisms. Provide advice on all training issues including the application of industry best practice and company policies and procedures. Manage and lead logistical crewing activities to enable officers’ safe joining and departure from assigned vessels under normal and emergency conditions and appointment to training courses and any other agreed activities. Ensure the 3rd party travel provider is performing and meeting the requirements of the contract with bpMS by organising quarterly performance reviews and monitoring KPIs. Support the bpMSS Occupational Health Advisor (OHA) to ensure the 3rd party medical provider for Occupational Health Services, is performing and meeting the requirements of the contract with bpMSS by taking an active part in the quarterly performance reviews and monitoring of KPIs. Lead and personally oversee training requirements for the fleet by engaging with TWG/bpS SMEs /Crewing Leads to ensure training is appropriate, effective, and maintained to the appropriate standards. Support disciplinary procedures for crewing tagged officers as required in conformance with the Seafarer’s Employment Agreement 2 for sea staff. Deliver the Learning and Development strategy and all line management activities related to training of bpMS sea staff and cadets. Provide efficient management of cost and budget for all activities directly related to Training, Logistics, and development of sea-going officers inclusive of cadets. Co-Chair the Training Working Group to identify training initiatives to fulfil critical competency gaps in support of the business strategy. Work with Regulatory bodies, Subject Matter Experts, Training Suppliers, and professional networks to develop and maintain a robust training portfolio that delivers desired business results. Responsible for producing training management reports for the senior crewing manager. In consultation with the senior crewing manager, support the delivery of marine expertise to BP Shipping and the wider BP Group including the promotion of development programmes. Support recruitment through the interview of prospective cadets and officers and be involved in the promotion panel when required. Provide competent marine staff to the bp Group for all operated vessels consistent with meeting the agreed operating budget and as appropriate UFA/ SLA. Ship visits in Singapore anchorage for the purpose of engagement with sea staff. Any other task and/or responsibility as deemed necessary by the company. People Management Manage a team of Admin & Logistic Officers/Asst. Admin & Logistic officers including completion of their appraisals and planning for their development. Manage the performance, development, and training requirements of Chief officers and Cadets, and monitor their compliance through appraisals, feedback, and direct communication as appropriate. Manage, lead, and monitor the sea staff activities in accordance with bpMS policies. Provide efficient management of costs for all activities directly related to the performance and development of sea-going officers. Engage with the college for Cadets’ performance appraisals and attendance. Monitor cadet training record book. Work closely with the senior crewing manager to ensure the timely availability of cadets trained for officer recruitment. Provide guidance, supervision, and support to the team on a day-to-day basis. Compliance Support the senior crewing manager in ensuring that bpMS follows a quality management system based on OMS standards. Support the senior crewing manager in the conduct of self-verification of bpMS service deliveries. Essential Experience & Job Requirements: A university degree or equivalent experience or diploma holder preferred, but specific educational profile is less important than behaviours and a strong background of high performance and contribution). Experience in marine industry training requirements. Experience in a crewing office or in other maritime operations. Proven experi