Senior Administration Assistant

Job Summary Exciting 12-month opportunity for an experienced Senior Administration Assistant. Position Overview ConocoPhillips’ Australian headquarters are located in Brisbane. Our focus is supplying Australian customers with natural gas and international customers with liquefied natural gas. We do this through our 47.5 percent interest in the Australia Pacific LNG joint venture, one of the largest producers of natural gas in eastern Australia. ConocoPhillips Australia also operates the Australia Pacific LNG liquefied natural gas facility near Gladstone. We are also an exploration company, with ongoing exploration occurring in the Bowen and Surat Basin in Central Queensland and new exploration in the Otway Basin along the southern coast of Australia to identify natural gas reserves for supply to Australian customers. About the Role Reporting to the Managing Counsel, Australia the Senior Administration Assistant role is responsible for providing professional administration support to the Legal, Commercial & Technical and Digital Technologies functions. Key responsibilities include but are not limited to: General Administration Provide executive administration and secretarial support to the Managing Counsel, Australia, Vice President JV Assets & Commercial, Technical Manager and Manager ABU Digital Technologies. Preparation, review of presentations, reports, documents as requested. Arrange meetings and appointments. Travel arrangements for international and domestic itineraries. Process and manage credit card expenses ensuring correct cost codes. Coordinate meetings, including catering and meeting room management. Manage external visits to the office including APLNG Director (from legal function). Event management – offsite, team building, ad hoc. Records management. Relief support for receptionist role promoting a one team environment. Monitor stationery storage and printer areas ensuring a clean orderly environment free from hazardous obstructions. Creating SAP Requisitions as required. Conduct building orientation and building induction walk arounds for all visitors. Onboarding of new starters ensuring all items on the checklist is completed, including support to the Manager by assisting with system set up, ID numbers, and pass cards. Legal Assist with formatting, printing and binding legal documents. Assist in the preparation and distribution of reports as required. Records management of confidentiality agreements, secrecy letters or other legal documentation. Legal filing numbers – assistance to make up hard copy and electronic files and register on legal filing spreadsheet. Assist draft PLA and related port documents and maintain register. You will bring to the role Cultural alignment with ConocoPhillips’ SPIRIT Values. Minimum 5 years’ experience in senior administration role providing executive level support in a corporate environment. Advanced proficiency in MS Office Suite. Has planning, organisational, and interpersonal skills. Strong communication - both written & oral presentation skills. Ability to work both independently and as part of a team. Preferred Prior administration experience within a legal department (in-house or private practice). Qualifications / certifications – business administration, MS Office Suite, Office management. What we offer An inclusive environment of belonging where we respect one another and where our success reflects the diverse backgrounds, experiences, ideas and perspectives of our employees. A unique culture of SPIRIT – Safety, People, Integrity, Responsibility, Innovation, Teamwork A learning organisation that encourages, supports, and celebrates innovative ideas Support for all applicants ConocoPhillips Australia encourages and welcomes applications from all members of the community. If we can